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Terms of Registration

 

TERMS OF SERVICE for registration to “Pre-dinner” organized by Presidents Institute A/S, Sølvgade 10, 1307 Copenhagen, DK, company registration number 39980126 registered via www.presidents.eu or www.presidents-summit.com

1. General

1.1 The organizer of this is event is Presidents Institute A/S,  Sølvgade 10, 1307 Copenhagen Copenhagen K, DK, company registration number 39980126 (from here on known as “Organizer”)

1.2 The Registration agreement is made between you and the Organizer, Presidents Institute A/S

1.3 This set of Terms of Registration (from here on known as “Terms”) apply to the registration for the related event via zohosecurepay.eu. The Terms only apply to this particular event and the Terms for other events (even from the same Organizer) may not necessarily be identical.

1.4 The Terms includes important information about the Organizer’s processing of your personal data and we recommend that you closely go through the Terms.

1.5 The Terms must be read and accepted by checking a check box intended for this purpose.

2. Registration

2.1 Registration for the event is done at zohosecurepay.eu

2.2 Registration to the event is closed on October 18, 2020 at 23:59

2.3 If payment is required registration is not valid unless the payment process is completed or another way of payment is agreed upon.

3. Tickets

3.1 Once you have registered you will receive a confirmation in your email inbox with information about the event you will be attending.

3.2 The Organizer is able to refuse access to the event unless the receipt is shown when arriving at the event. The price of admission will not be refunded, if charged.

4.Changes made by the Organizer

4.1 After registration for an event it may unfortunately be necessary for the Organizer to cancel or change details about the event. This may be (but is not limited to) sudden illness among the involved persons, weather conditions, covied or similar situations that may make the event impossible or difficult to conduct.

4.2 All purchases are final. If the organizer cancels the event, no refunds will be made

4.3 The Organizer will as much as possible keep you informed about changes via email and as soon as possible. The Organizer reserves the right to:

  • Change the time of the event with up to 2 hours compared to the original start time.
  • Change the date of the event if the alternative was to cancel it. This may be due to illness or similar unforeseen circumstances. In accordance with article 5.1.
  • Change the location of the event, for instance due to a lower number of attendees than expected. The new location, however, should be within 30 km. of the original location.
  • Change the specific content of the event, however, only so that the original purpose of the event is still attainable.
  • Complete the event with other performers than originally planned if the originally planned performer(s) are prevented from participating.

4.4 You can not as a result of these changes choose to cancel and refund your registration unless the Organizer has opted to allow this. In that case cancellation can take place until the specified time.

4.5 The Organizer can not be held liable to losses suffered due to the changes made, since the Organizer has already reserved the right to make these changes.

5.Responsibility of the Organizer

5.1 The Organizer is responsible to you in any cases regarding the event.

6. Changes made to the Terms of Registration

6.1 After a registration is completed, the Terms for that particular event cannot be changed unless the change is in your favour.

6.2 These Terms apply only to this particular event, and you are encouraged to read them in full.

6.3 The Terms only apply to this particular event and the Terms for other events (even from the same Organizer) may not necessarily be identical.

7. Cookie- and Privacy Policy

7.1General

7.1.1 The Cookie- and Privacy Policy in this chapter describes how the Organizer (Presidents Institute A/S, Bremerholm 31, 1069 Copenhagen, DK, company registration number 39980126) collect and process your personal data when you sign-up to Presidents Summit – Leading Through Change.

7.1.2 The Organizer is data controller and data processor. You can always contact the Organizer, regarding questions about the processing of your personal data. Contact information is stated in the below section “Rights of the data subject” item “Right to object”.

7.2 What personal data is collected and for what purpose

7.2.1 The processing of the information typed into the system at the time of registration

7.2.1.1 When registering, the provided information, will be transferred and stored in Presidents Institute A/S’s system where the information will be available to the Organizer.

7.2.1.2 For the event the Organizer has required you to give the following information: First Name, Last Name, E-mail. It is optional for you to give the following information: Company/Organization, Title.

7.2.1.3 The Organizer holds the right to contact you via phone and/or e-mail, with updates about the event, but not limited to this. The Organizer will also holds the right to contact you with commercial material revolving around the memberships that Presidents Institute A/S offers.

7.2.2 The processing of the information you give when you visit presidents.eu or zohosecurepay.eu

7.2.2.1 When you visit the homepage presidents.eu or zohosecurepay.eu your activity is registered in a log. The log stores information about all your activities on the homepage. The Organizer are therefore among others able to observe: what IP address you use and what pages you have visited on the homepage. The log is used to see statistic about how you and other visitors use the system to optimize the user experience.

Your personal data in the log is anonymized 2 years after the event is finished.

The legal basis for the processing of the information you give when you visit the homepage presidents.eu or zohosecurepay.eu is EU General Data Protection Regulation article 6, paragraph 1, schedule b and f.

7.2.3 Processing of personal data when you receive invitations, confirmations, reminders etc. on your email

7.2.3.1 When you receive invitations, confirmations, reminders or similar on your email from presidents.eu or zohosecurepay.eu a registration of whether or not you have received and opened the email can be carried out. The registration is carried out for the Organizer to be sure that you have received and seen the email. The legal basis for the processing of the personal data when you receive invitations, confirmations, reminders etc. is EU General Data Protection Regulation article 6, paragraph 1, schedule b and f.

7.3 Recipients of your personal data

7.3.1 Presidents Institute A/S does not sell your stored personal data to any third party.

7.3.2 The Organizer will not make the stored personal data available to any third party unless it otherwise explicit is outlined in these Terms or if you specifically through checking a check box have given your consent to.

7.3.3 To manage your registration through presidents.eu or zohosecurepay.eu personal data will be send to external recipients. The external recipients is among others payment providers, a web-hosting supplier and third parties specifically using the information on the Organizer’s request. An example could be the conference center where the event is held or a provider of a conference mobile app. If the Organizer will contact you about the event via text messages a text message gateway is used. In addition a phone operator is used when communicating by phone.

7.3.4 A map function is incorporated at presidents.eu and zohosecurepay.eu to show you where the event takes place. The map is provided by Google LLC. When you visit the homepage presidents.eu or zohosecurepay.eu your browser will communicate with the map system. The map system will therefore receive information about your IP address and that you have visited the homepage presidents.eu orz ohosecurepay.eu. A cookie is also saved on your computer to register your use of the map function at Google LLC. Google LLC. is an international firm where the transfer is secured by Google LLC certification under the EU-U.S. Privacy Shield, see EU General Data Protection Regulation article 45.

7.3.5 By signing up I accept that Presidents Summit share a participation list containing name, role, company and e-mail with registered partners participating in Presidents Summit for network purposes.

7.3.6 The Organizer is entitled to give a list of participants to the speakers of the event and other registered participants of the event if “legitimate interests” in accordance to a concrete assessment is being held.

7.4 Security

7.4.1 Presidents.eu and zohosecurepay.eu has implemented appropriate technical and organizational measures to ensure personal data from accidental or unlawful destruction, loss, alteration and unauthorized disclosure or abuse.

7.4.2 Only persons who require access to the personal data in order to fulfill work obligations have access to the personal data.

7.4.3 The information is stored in unencrypted form, and transferred encrypted.

7.5 Rights of the data subject

7.5.1 As a registered user you always have the opportunity to access the stored information about you, as well as object to the registration in accordance with the EU General Data Protection Regulation.

7.5.2 The EU General Data Protection Regulation gives you as registered the following rights

7.5.2.1 Right to access your personal data

You are always entitled to obtain confirmation as to whether or not personal data are being processed, including among others the purpose of the processing, categories of personal data, recipients etc. You can also ask about a copy of your information. If you want to use your right to access your data you must send a written request to the person responsible for data at the Organizer. You may be asked to provide documentation that can confirm you are the person you say you are.

7.5.2.2 Right to rectification

You have the right to obtain rectification of inaccurate personal data concerning yourself. If you become aware on any inaccurate information, you might have the opportunity to change the information in the system if the Organizer has provided you with this opportunity. If you can not change the inaccurate information yourself, you are encourage to correct the information by contacting the Organizer.

7.5.2.3 Right to deletion

Under certain circumstances you have the right to obtain from the Organizer the deletion of personal data concerning yourself. If the processing is still necessary e.g. in case of compliance with legal obligations or for requirements to be determined, pleaded or defended, then the Organizer is not obligated to delete your personal data.

7.5.2.4 Right to restriction of processing

You have the right to obtain from the Organizer restriction of processing of the stored personal data concerning you, e.g. if you contest the accuracy of the personal data or the processing is unlawful.

7.5.2.5 Right to data portability (Delivery of data in a commonly used format)

Under certain circumstances you have the right to receive from the Organizer personal data concerning yourself provided to you in a structured, commonly used and machine-readable format to be transmitted to another controller.

7.5.2.6 Right to object

You have the right to object to the processing of personal data concerning you.

You can use your rights, including the right to object by contacting the Organizer, below is the contact information. The Organizer will after your request check whether or not the requirements of your request is fulfilled and subsequently complete the changes or delete the data as soon as possible.

Contact information:

Frederik Vetter Samberg 

Email: fsa@presidents.eu

Phone: +45 2888 1003

7.5.3 You can read more about the General Data Protection Regulation on https://europa.eu/youreurope/citizens/consumers/internet-telecoms/data-protection-online-privacy/index_en.htm, or by contacting your national data protection authority.

7.5.4 You can complain about the processing of your personal information to your national data protection authority. You can find your national data protection authority at this link:

https://europa.eu/youreurope/citizens/consumers/internet-telecoms/data-protection-online-privacy/index_en.htm

The Danish data protection authority is:

Datatilsynet

Borgergade 28,5

1300 København K

Phone: +45 33 19 32 00

Fax: +45 33 19 32 18

Mail: dt@datatilsynet.dk

Organizer Contact Information

Presidents Institute A/S

+45 3333 8888

info@presidents.eu